What you get

Choosing Gas station adds fuel and pumps to the convenience-store tools: a live pump bar on the register, prepay and postpay, pay at the pump, fleet cards, fuel rewards, tank stock and fuel margin.

Before you start

Plan with the Fuel & pumps add-on ($49 per fuel store per month).
Your pump controller make and model, and a PC at the store for the store agent (LeisureNexus support sets it up with you).
Complete the convenience store playbook for the shop side.

Step-by-step setup

Administration → Your business: tick Gas station (and Retail for the shop).
Administration → Stores → the store → This store sells fuel.
Point of sale → Fuel & pumps → Set up the forecourt: grades with opening prices (Regular 87, Plus 89, Premium 93, Diesel) and the number of pumps — count each side of a dispenser.
Pumps and tanks: each pump's hoses, with grade and tank.
Forecourt controller: choose your controller (or the Simulator for training), the card hold for pay at the pump (e.g. $125) and how long an unused pump stays authorised (e.g. 3 minutes).
Point of sale → Hardware → Store agent → Create agent token for the store agent PC.
Point of sale → Registers → the register at the counter → Controls the pumps.
Point of sale → Payments → Card readers: indoor readers on registers; outdoor readers with Where set to a pump for pay at the pump.
Catalog → Loyalty & coupons: Fuel rewards (e.g. 10¢/gal off for members) and Fuel earns no points if you prefer.
Customers → business customers → Fleet cards: driver, vehicle, PIN, daily limit, Fuel only, Ask for the odometer.

Selling fuel at the counter

Situation	What the cashier does
Prepay	Tap the pump → Prepay… → amount → take payment. If they pump less, Prepay change owed → Give change (cash) or the card is refunded. Example: $40 on pump 3, pumped $36.12 → $3.88 change.
Pay after	Tap the pump → Authorize (pay after) → when the customer comes in, Add to sale.
Emergency	Stop pump for one, Stop all in the top bar for every pump.
Fleet	Pay → Fleet: driver ID, vehicle, odometer.

Prices

Fuel & pumps → Current prices / Change prices: cash and credit price per gallon; When schedules a change (e.g. 6:00 am tomorrow), empty changes it now. Fuel lines get no added sales tax, no promotions and no SNAP.

Tanks and margin

Tank stock → Record stick reading daily and Record delivery with BOL number, supplier, gallons, water and invoice cost.
Losses over 0.5% of fuel pumped are flagged.
Fuel sales and margin by grade and pump; Pump meters vs POS shows leaks or missed sales.

Fuel and pumps · Payments · Hardware and store agent · Customers and loyalty