Playbook: tool, equipment or bike rental
Rental rates and deposits, numbered units, booking and handing over at the register, check-in with a damage check and late fee, and the availability calendar.
What you get
Choosing Rental adds Rentals to the back office and the register: hour, day and week rates, a deposit with each rental, numbered units that are never double-booked, check-in with a damage check, late fees worked out for you and an availability calendar. You can rent alongside Retail or any other kind of business.
Step-by-step setup
- Administration → Your business → tick Rental (and Retail if you also sell items).
- Catalog → Items: each thing you rent (e.g. "Mountain bike") → tick Rented out and set the hour, day and/or week rates, the deposit and the grace minutes before a late fee.
- Point of sale → Rentals → Add a unit for each one you own: Bike 1, Bike 2, with serial numbers.
- Pair registers and try a rental: add a customer, Rentals → New rental, hand it over, then check it in.
A day at the counter
| When | What |
|---|---|
| Customer books ahead | Register → Rentals → New rental → Later (book it), with or without a deposit. |
| Customer picks up | Note the condition, then Hand over & ring up (or Hand over on a booked rental): the rent and deposit go on the sale. |
| Customer returns | Rentals → Check in: Came back fine or Damaged with a charge and a note. Late time is added by itself; charges come off the deposit and the rest goes back in cash or store credit. |
| Planning | Back office → Point of sale → Rentals: the Availability calendar shows every unit by day, overdue ones in red. |
Good to know
- The rent is the cheapest mix of your hour, day and week rates for the time the customer has it.
- A damaged unit goes to maintenance and isn't rented until you put it back.
- A unit can't be booked or handed over twice for the same time.
Related guides
Still stuck? Email support@leisurenexus.com or send us a message — we're happy to help.